Below is an example of a typical process of managing printed documents. Notice how rooted in print-to-inventory the process is and how many steps that constitutes.
In today’s economy, the traditional make-to-plan (MTP) manufacturing strategy must make way for the more efficient and customer-oriented assemble-to-order (ATO) process, as in kits, or even make-to-order (MTO), as in on-demand. A company’s flexibility and agility allowing them to react quickly to changes in customer demands is directly tied to manufacturing capabilities. Efficient business processes built to quickly adapt to changing demands provide value, and value is more important to today’s consumer than having just the lowest overall price. How do you adjust the process to better fit today’s on-demand nature? Digitizing and consolidating your content into a single product library creates flexibility to update content, make revisions, and quickly respond to changing demand. You can then leverage this content by making it available electronically across your entire company, or distribute the information in print, CD, or DVD without creating a duplicate file. Information that is not proactively managed results in resource bottlenecks, lost documents, duplicated data, security and version control issues, lost productivity, and decisions based on inaccurate information. Below is an example of a completely automated document management process.
Reviewing your process with your current print provider can reveal the areas that are unnecessarily creating problems and a detailed solution can be developed to maximize efficiencies. Many times a hybrid solution provides the best benefit to you, your employees, and your customers.